01What the app does

The Equine Farm Manager is one free, browser-based record for a horse operation. You enter a horse or a field once, and every tab uses it: body condition drives ration targets, housing drives manure volume, grazing ties horses to paddocks, and the feeding log draws down hay inventory.

02Set up in seven steps

Work in this order. Each step feeds the ones after it.

1. Farm details. Enter farm name, steward or owner, county, and year established. The farm name prints on every report.
2. Add your horses. Use + Add a horse on the Farm tab. Give each horse a weight, class (maintenance, senior, in work, broodmare, growing, and so on), housing type, and grazing system. Use the same name everywhere; records match by horse.
3. Add fields and paddocks. Type them in with + Add a field, or export borders from Mapulator or any GPS mapper as KML or GeoJSON and use Import field borders. Shapes match fields by name; an unmatched shape becomes a new field with acreage measured from its outline.
4. Build the hay library. Add one entry per cutting or purchased load: pounds per bale, bales on hand, cutting number, and cost. If you have a lab report, import the XML so dry matter, energy, protein, and sugar are measured rather than estimated.
5. Score body condition. On the BCS tab, score the six regions for each horse and save. The score carries to the horse and into the forage plan.
6. Print the daily feed chart. Reports → Daily feed chart gives whoever throws hay the pounds per horse, split AM and PM, for this month's pasture.
7. Save to file. Settings → Save to file makes a portable backup. Do this before you clear browser data or switch devices.

03How the tabs feed each other

04Keep it current

05Which guide to read next

01About the app

The Equine Farm Manager brings the Forage Ledger, the body-condition worksheet, and the Recovery Ledger together with pasture, manure, biosecurity, and breeding records in one place. Enter a horse or a field once, and every tab shares it.

Who it is for: anyone responsible for one horse or a whole barn, from a backyard owner to a breeding or boarding operation.

The principle behind it: forage comes first. Size the hay, test it, match it to each horse, and fill only the real gaps. Grain and supplements are for horses that need what forage cannot supply. The horse's condition and weight trend are the final check on any plan.

02Getting around

• Tabs group the work: Farm, Fields, Forage, BCS, Recovery, Manure, Biosecurity, Breeding, Reports, and Settings.
• Cards within each tab read top to bottom. Results update as you type.
• Autosave: every entry saves in this browser on this device as you go. There is no Save button for routine entries.
• Edit and Cancel edit: clicking a saved record loads it into the form above. Change it and save, or press Cancel edit to leave it untouched.
• Offline: once loaded, the app works without a connection. Add it to your phone's home screen to use it in the barn.
• Small screens: wide tables scroll sideways. Turn a phone to landscape for the forage tables.

03Farm and horses

Farm tab · Farm · Horses

Farm

Farm name, steward or owner, county, year established, and notes. The farm name heads every printed report.

Horses

Use + Add a horse for each animal. The fields you set here travel to every other tab:

Each horse's latest body-condition score and weight appear on the Horses card automatically once you record them on the BCS tab.

04Fields, map, and grazing

Rotation map · Fields & paddocks · Grazing log

• Fields & paddocks: add each field with + Add a field. A field can carry its own soil test, which the compost planner uses.
• Rotation map: import field borders as KML or GeoJSON from Mapulator or another GPS mapper. Shapes match fields by name; an unmatched shape creates a new field with acreage measured from its geometry. Each paddock shows as grazing, ready, or resting.
• Grazing log: choose a field, date in, date out, and the horses on it, then Log grazing move. The log ties horses to paddocks and drives the map status.

Pasture share by month, pasture sugar risk, and the pasture intake calculator are on the Forage tab. See Pasture, Grazing & Sugar Risk for the full method.

05Forage and hay

Forage tab

The forage plan is the core of the app. In order down the tab:

1. Annual forage plan summary: hay to feed for the full year, peak all-hay day, heaviest month, value of hay on hand, and cost per horse per year.
2. The herd: class, grazing system, weight, head count, BCS, and cutting fed for each horse.
3. Feeding method: sets the waste allowance, from about 6% with a slow-feed net to about 30% for a round bale with no feeder.
4. Hay library: one entry per cutting or lot, with bale weight, bales on hand, analysis, and cost (per bale, per ton, or farm-grown cost of production).
5. Cost of feed compared: dollars per megacalorie for each cutting.
6. What testing your hay changed: the plan on measured values against the visual estimate.
7. Grazing systems and Pasture testing & sugar risk.
8. Pasture intake calculator.
9. Hay demand across the year and Have vs. need by cutting.
10. Feeding window: what to still buy from barn-up to turnout.
11. Daily feed chart and Feeding log, which draws down inventory.
12. Does the hay meet the herd? energy and protein check, and optional manual Rations.

See the Forage & Hay Planning User Guide for every input and calculation.

06Body condition, weight, and notes

BCS tab · Body condition worksheet · Body weight · Management notes · History

• Body condition worksheet: six-region Henneke scoring with as many assessors as you like. Pick a horse type to set the target range and a disagreement threshold (1.5, 2.0, or 2.5 points) to flag regions to re-check together.
• Save and Cancel live in the horse banner at the top of the tab, which stays in view as you scroll. Saving carries the score to the horse and into the forage plan.
• Body weight: log scale weight, or enter heart girth and body length to estimate it.
• Management notes: dated notes tagged by lever (feed, turnout, health, exercise, other) drop markers on the horse's condition and weight trend.

See Body Condition & Weight for scoring technique and targets.

07Recovery Ledger

Recovery tab

Records how a horse recovers after work: work type and discipline, duration, air temperature and humidity (heat index), resting and peak heart rate, heart rate at each minute after work, respiratory rate, optional lactate, and a whole-horse check (hydration, gut sounds, attitude and gait, and welfare flags). The app interpolates time to the recovery target, 64 bpm by default, and tracks each horse's history.

See the Recovery Ledger Guide for the full protocol.

08Manure and compost

Manure tab · Waste volume by housing · Compost & handling · Compost application planner · Where to send compost

• Waste volume by housing: estimated annual manure plus bedding in cubic yards, driven by each horse's housing type.
• Compost & handling: dated records of volume and status (collecting, composting, cured, applied), with optional field and rate. Import a compost or manure analysis as XML or PDF.
• Compost application planner: pick an analyzed pile and a soil-tested field. The rate is sized to the most limiting nutrient, phosphorus first.
• Where to send compost: fields ranked by the P₂O₅ and K₂O they need per acre. High-P, high-K fields are marked "hold."

See Manure & Compost Planning.

09Biosecurity and parasites

Biosecurity tab · Biosecurity & health records · Parasite management · Coming due · All records

Record vaccinations, tests, quarantines, visitors, transport, and incidents, with an optional horse, result, and next-due date. Enter fecal egg counts as eggs per gram in Result, and the parasite summary classifies each horse as a low, moderate, or high shedder. Coming due lists everything due in the next 60 days.

See Biosecurity & Parasite Records.

10Breeding and foaling

Breeding tab

Record each cover or insemination: mare, stallion (yours or an outside stallion), method, date, and status. The estimated foaling date fills in at 340 days. When the foal arrives, record its date, sex, and name, and use Add foal to herd. Summaries show the season, broodmares, and each stallion's service record.

See Breeding & Foaling Records.

11Reports

Reports tab · Print a report

Choose a scope (the comprehensive farm report, the daily feed chart barn sheet, or an individual horse or field), then Preview to see the exact printout below the page and Download / print to save it as a PDF or print it.

12Settings, backup, and your data

• Dropdown lists and calculation constants can be edited in Settings. Removing an option does not change records already using it.
• Save to file downloads your whole farm, settings included, as a portable backup. Open a saved file restores it on any device.
• Run integrity check looks for broken links between records.
• Reset to JoGlenn sample loads the example farm. Clear everything erases this browser's copy.

13Assumptions and limitations

• Intake and energy estimates follow NRC (2007)-style values scaled to body weight. They are suitable for planning and buying, not for a formulated ration.
• The energy check assumes hay is the only forage at target intake, the tightest winter case.
• Untested cuttings assume 90% dry matter and a visual-quality energy estimate until an analysis is entered.
• Pasture intake varies widely with forage, weather, the individual horse, and grazing behavior. Pasture figures are starting points.
• Recovery results describe a session, not the horse's health.
• Compost rates are planning figures. Follow your nutrient management plan, local setbacks, and any AEM or CAFO requirements that apply to your farm.

14Glossary

15Troubleshooting

01About forage planning

The Forage tab estimates each horse's annual hay need, tracks it by cutting, checks whether the hay meets each horse's energy and protein needs, and prices it. In the Equine Farm Manager it also pulls body condition from the BCS tab, pasture share from your grazing systems, and draws inventory down as you feed.

Forage first. Size it, test it, and fill only the real gaps. Grain is for horses that need calories forage cannot supply.

02Before you start

• Add your horses on the Farm tab with weight, class, housing, and grazing system.
• Gather bale weights and counts for each cutting or load, what you paid or what it cost to grow, and any forage analyses.
• Revisit the plan at haying, when lab results return, and again in the fall before barn-up.

03Step 1: The herd

Forage tab · The herd: class · grazing · cutting fed

Class, grazing system, weight, and head count come from each horse. Edit them here or on the Farm tab; both stay in sync. BCS is pulled from the latest worksheet. A single horse is a group of one; a set of similar horses can be one row with a head count.

Intake by class

Class sets dry-matter intake as a percent of body weight and the energy and protein targets:

Cutting fed: Auto or a pick

Leave Auto on and the app feeds each horse the best-fit cutting in stock for energy, protein, and, for insulin-resistant and easy-keeping horses, low sugar. Pick a specific cutting to override. If a picked cutting reaches 0 bales on hand, the app falls back to the best available cutting and flags it on this card.

04Step 2: Feeding method

Feeding method sets the waste allowance. It often moves the annual total more than any other input.

Use Waste override (%) if you have measured your own waste.

05Step 3: The hay library

Forage tab · Hay library — cuttings, cost & analysis

Add one entry per cutting or lot you keep separate: first cutting, second cutting, a purchased load. Keeping them separate lets the app feed leafier cuttings to the horses that need them and show whether you baled enough of each.

Importing a lab report

Use Import lab report (XML / PDF). When your lab offers an XML file, use it; it is the most reliable. A lab PDF can place as-sampled and dry-matter columns side by side, so check the imported values against the report. A lab report fills DE, CP, DM, and sugar; untested cuttings use the quality and type estimate.

06Step 4: Hay economics

Choose the cost basis for each cutting:

• Per bale: price plus delivery or handling per bale.
• Per ton: converted using bale weight. Common for large squares and rounds.
• Farm-grown: acres harvested, yield (tons/acre), land charge, establishment, fertilizer and lime, fuel, repairs and machinery, twine or net wrap, and labor. Returns cost per acre, per ton, and per bale.

Cost of feed compared

Every cutting is priced in dollars per megacalorie. That prices what the horse actually gets, not what the bale weighs. A cheap, stemmy cutting often costs more per calorie than a pricier leafy one.

07What testing changed

Once any cutting has a lab analysis, the app runs the plan twice: once on measured dry matter and energy, once on the visual estimate. It reports the difference so you can see what the test was worth in tons and dollars, and flags what only testing reveals: sugar against insulin-resistance thresholds, protein against broodmare and growth needs, and moisture surprises.

08Step 5: Grazing and pasture

Each horse has a grazing system with a percent of each month's forage from pasture. Western New York defaults (dry lot, managed grazing on dry lot, track system, rotational pasture, full-season turnout) can be edited to match your fields. The pasture sugar card and pasture intake calculator refine this further. See Pasture, Grazing & Sugar Risk.

09Reading the plan

10The feeding window

Forage tab · Feeding window — what to still buy, barn-up to turnout

Set a window start and end (and a buy price, if you like). Need is figured day by day across the window using each horse's class, weight, feeding waste, and that month's grazing share, so a window that runs into grazing season already credits pasture.

• Still to buy nets hay on hand against the window's need.
• Quality target says what each horse needs, so you can match a seller's hay test.
• Low-sugar need is tracked separately. Surplus average hay does not cover an insulin-resistant or easy-keeping horse.

11Daily feed chart and feeding log

Daily feed chart: pounds of hay per horse right now, reflecting this month's pasture, split AM and PM. Amounts drop in grazing season and rise in winter. Print it from Reports → Daily feed chart for whoever throws hay.

Feeding log: each entry subtracts bales from a cutting, so bales on hand, Auto selection, and fallback all track real inventory.

1. Press Log today's feeding. The app reads the chart, converts each horse's pounds to bales of the cutting it is actually fed, and records today. Running it again replaces today's entry rather than adding a second one.
2. For a manual entry, choose date, cutting, and bales fed, add a note if needed, and press Add feeding.
3. When you restock a cutting, raise its received bales on the cutting's card in the hay library.

12Does the hay meet the herd?

Compares the energy and protein in hay eaten at target intake against each group's estimated need, using the cutting it is fed as the only forage. Results read short, meets, or rich. Use Rations for optional manual notes: a horse, a forage lot, and pounds per day.

13Assumptions and troubleshooting

• Intake and energy follow NRC (2007)-style estimates scaled to body weight.
• Untested cuttings assume 90% dry matter and a visual-quality energy estimate.
• The energy check assumes hay is the only forage at target intake.

01What it calculates

• Every horse counted separately by weight and class: easy keeper to hard keeper, senior, insulin resistant, in work, broodmare, stallion, or growing.
• Grazing by horse: each horse's grazing system sets an editable month-by-month pasture share.
• Body condition built in: the latest BCS from the worksheet flows into the plan and its advisory checks.
• Month-by-month demand after pasture and feeding waste, with the heaviest month flagged for storage.
• Daily pounds per horse for this month, split AM and PM, on a printable barn sheet.

02What it tracks

• Hay library by cutting, each with its own bale weight, inventory, analysis, and cost.
• Auto cutting selection: each horse is fed the best-fit cutting in stock, with low-sugar hay reserved for insulin-resistant and easy-keeping horses.
• Feeding log: one tap logs today's feeding from the chart and draws down bales on hand.
• Have vs. need by cutting. A surplus in one cutting does not cover a shortfall in another.
• Cost three ways: per bale, per ton, or farm-grown cost of production, compared in dollars per megacalorie.
• Value of testing: import lab results as XML or PDF, and see what the test changed in tons and dollars.

03How a farm uses it through the year

04Numbers to know

01Fields and paddocks

Use + Add a field for each hayfield, pasture, paddock, and dry lot. Give each one a name you will use everywhere; grazing moves, compost applications, hay cuttings, and map shapes all link to fields by name.

Each field can carry a soil test. Import one per field to drive the compost planner and the "where to send compost" ranking on the Manure tab.

02Importing field borders

1. In Mapulator or any GPS mapping app, draw or walk each paddock and name it to match the field in the app.
2. Export as KML or GeoJSON.
3. On the Rotation map card, choose Import field borders (KML / GeoJSON).
4. Shapes match fields by name. A shape with no matching field creates a new field with acreage measured from its outline.

03The rotation map and grazing log

The map colors each paddock as grazing, ready, or resting. The grazing log drives it.

1. Choose the field, the date in, and the horses going on it.
2. Press Log grazing move.
3. When horses come off, add the date out. The paddock moves to resting.

Over a season the log becomes a record of how many days each paddock carried horses and how long it rested, which is what you need to judge whether a rotation is working.

04Grazing systems

Forage tab · Grazing systems — pasture share % by month

A grazing system is a set of twelve percentages: how much of each month's forage comes from pasture. Assign one to each horse. The hay plan subtracts that share before figuring hay need, which is why a rotational horse needs hay mainly in shoulder seasons and winter while a dry-lot horse needs it all year.

These are Western New York defaults. Edit the monthly shares to fit your fields and your year; the change applies to every horse on that system.

05Pasture sugar risk

Forage tab · Pasture testing & sugar risk — grazed forage · NSC by month

The card shows a seasonal pasture-sugar pressure score from 0 to 100 for each month, set to a cool-season New York default.

• Spring flush: sugar (ESC + starch) spikes as grass grows fast.
• Fall: sugar rises again after cold nights and sunny days.
• Summer heat and winter dormancy: sugar dips.
• Time of day: sugar is lowest in early morning and highest in late afternoon.

To anchor the scale to your own fields, test standing forage. Clip a representative sample at the time of day horses graze, send it for ESC and starch, and enter the results.

06Pasture intake calculator

Forage tab · Pasture intake calculator — attribute grazing to the ration

Use this when you want a horse's pasture credit to reflect a particular paddock rather than the general grazing system. Pick the horse and the pasture, then one of two methods:

Time-based

Enter pasture quality (lush, good, average, or sparse) and turnout hours per day. Best for quick estimates.

Measured (disappearance)

Enter area grazed, pre-graze and post-graze dry matter (lb/acre), horses sharing, and days on pasture. The forage that disappeared, divided among the horses and the days, is the per-horse daily intake.

Then choose the months to apply and press Apply to plan. Clear this horse's override returns the horse to its grazing system.

07Putting it together

1. Map and name the fields once.
2. Assign each horse a grazing system that matches how it really lives.
3. Log every move so the map and the record stay true.
4. Check the sugar card before spring and fall turnout changes for sensitive horses.
5. Use the intake calculator when one paddock or one horse doesn't fit its system.
6. Re-score BCS monthly. If condition moves the wrong way, adjust the pasture share or turnout hours first.

01Why score condition

Body condition score (BCS) estimates fat cover, not frame size, so horses of different sizes at the same score carry similar condition. In the app, the saved score sets each horse's ration target and flows into the forage plan, where it cross-checks the energy math.

02The six regions

Score each region separately, then the app averages them. Use your hands as well as your eyes; a winter coat, gut fill, and muscle all fool the eye.

03The 1–9 scale

04Target range by horse type

Choose the horse type on the worksheet to set the target band shown on the score and the trend.

05Scoring with several assessors

BCS is a judgment call. Two people can differ by a point, and one person drifts over time. The worksheet is built for this.

1. Pick the horse, date, location, recorder, and horse type.
2. Use + Add assessor for each person. Everyone scores all six regions independently, without comparing.
3. Set the flag threshold: 1.5, 2.0, or 2.5 points. Any region where assessors differ by that much is flagged.
4. Re-check flagged regions together, by hand, and adjust.
5. Press Save / Update in the horse banner at the top of the tab. The banner stays in view as you scroll, so you always close out the right horse.

For consistency: same light, horse standing square on level ground, similar time of day, and the same assessors when you can.

06Body weight

Log scale weight when you have it. Without a scale, enter heart girth and body length and the app estimates weight. Pick the horse first; the trend follows that horse.

Measure heart girth just behind the elbow and over the withers, after the horse exhales. Measure body length from the point of the shoulder to the point of the buttock. The formula is for adult horses; it is less reliable for foals, ponies, and late-gestation mares. A weight tape's real value is the trend, so use the same tape and technique each time.

07Management notes

Add a dated note whenever you change something, and tag the lever: feed, turnout, health, exercise, or other. Each note drops a marker on the horse's condition and weight trend, here and on the printed report. Filter by lever later to answer questions like "every feed change and how weight responded."

08From score to plan

Re-score monthly, not only when a horse looks off. A trend shows problems earlier than any single score.

Method: Henneke, D.R., Potter, G.D., Kreider, J.L., & Yeates, B.F. (1983). Relationship between condition score, physical measurements and body fat percentage in mares. Equine Veterinary Journal, 15(4), 371–372.

01What the Recovery Ledger measures

The Recovery Ledger measures recovery, not performance during work. A horse whose recovery is slowing across sessions may be overworked, unfit for the task, too hot, or coming down with something, often before you can see it.

Not for: diagnosis, a veterinary exam, a lameness or cardiac workup, or a competition gate. The Recovery Ledger is not affiliated with the LARC TEST, a separate proprietary commercial service.

02Who may administer it

A veterinarian or veterinary technician, a trained educator, or an owner or trainer who has read this guide. Lactate requires a blood sample; it is optional and may be skipped.

03Equipment

• Timer or phone stopwatch
• Stethoscope or a girth-strap heart-rate monitor
• Thermometer and hygrometer, or a weather app for temperature and humidity
• Water, sponges, and shade for cooling
• Optional: handheld lactate meter and strips
• A phone or tablet with the app open on the Recovery tab

04The protocol, step by step

1. Set up the session. Pick the horse, date, work type (conditioning gallop, interval or fitness set, cross-country school, dressage schooling, jump school, hack or long slow distance, competition round, return to work), and discipline.
2. Take a resting baseline. Resting heart rate (about 28–44 bpm in an adult horse), optional resting respiration (8–16 breaths per minute), air temperature, and humidity. The heat index fills in.
3. Do the planned work. Record duration and effort (easy, moderate, hard, maximal) relative to the horse's current fitness. Note peak heart rate if you have a monitor.
4. Start timing the moment work ends. Record heart rate at 1, 5, and 10 minutes at minimum; use + Add a reading for more. The app interpolates time to the recovery target, 64 bpm by default. Change the target if your vet or discipline uses another.
5. Count respiration during recovery. If it matches or exceeds heart rate, flag heat stress and cool actively.
6. Optional lactate. Sample at about 5 minutes, then again a few minutes later to check clearance.
7. Whole-horse check. Hydration (good, mild, poor: gum moisture, capillary refill, skin tent), gut sounds (normal, reduced, quiet or absent), attitude and gait (bright, flat or dull, short or off behind). Tick any flags: blood at nostrils, cough or abnormal breathing, cramping or tie-up, filled or warm legs. Note footing or anything unusual.
8. Save the session. The horse's history updates. Repeat across the season under similar conditions so sessions compare.

05Heat index

06Reading a session

The read on each session is an educational summary of that session, not of the horse's health. Interpret it in three bands:

Trends across sessions matter more than any one result. Add a management note on the BCS tab when you change the program, so the change shows on the horse's timeline.

07Speed and rodeo events

Barrel racing, pole bending, and roping are short, near-maximal bursts. Lead with lactate clearance and the heat index, use heart-rate recovery mainly to compare sessions over time, and give the whole-horse check extra weight.

08Stop and call your veterinarian

09Limitations and sources

The Recovery Ledger supports conditioning of healthy horses in training. It cannot detect or rule out disease, and normal-looking numbers do not confirm health. Persistent poor recovery, unexplained loss of performance, or any respiratory or cardiac concern belongs with a veterinarian, ideally one with a sports-medicine interest.

Draws on standard equine exercise-physiology measures used in eventing and endurance research, including heart-rate recovery, lactate clearance, V200, and VLa4. The 64 bpm reference comes from endurance vet-gate criteria; the heat index is a common rule of thumb in equine sport.

01Why plan manure

A 1,000-pound horse produces roughly 50 pounds of manure a day, around nine tons a year, before bedding. For a stalled horse, bedding can double or triple the volume. Handled well, it is a soil amendment. Handled poorly, it is runoff, flies, parasites, and a pile that never goes away.

The Manure tab sizes the job, tracks each pile, and matches finished compost to soil need so nutrients go where they help.

02Waste volume by housing

Manure tab · Waste volume by housing

The card shows estimated annual manure plus bedding in cubic yards. Volume is driven by each horse's housing type, set on the Farm tab or in the list on this card. A stalled horse's bedding dwarfs a dry-lot horse's, so getting housing right matters more than anything else here.

03Compost and handling records

Manure tab · Compost & handling

Add a record for each pile or batch:

04Importing an analysis

Send a sample of cured compost or stored manure to a lab, then use Import compost / manure analysis (XML / PDF) on the record. An analyzed pile is what the planner needs. Without an analysis, compost nutrient content can vary severalfold between farms and even between piles.

Take the sample from several spots and depths in the pile, mix them in a clean bucket, and fill the lab's container from the mix.

05The compost application planner

Manure tab · Compost application planner — match compost to soil need

1. Pick an analyzed compost record.
2. Pick a soil-tested field. Import soil tests on the Fields & paddocks card.
3. Read the rate. The planner sizes it to the most limiting nutrient, phosphorus first, and shows what nitrogen and potassium the compost supplies at that rate.

Why phosphorus first: compost usually carries more phosphorus relative to nitrogen than crops use. Rates set by nitrogen need tend to overload phosphorus, which builds in soil and moves to water with runoff. Sizing to phosphorus is the environmental cap; make up any remaining nitrogen or potassium another way.

06Where to send compost

Manure tab · Where to send compost by soil need

Fields are ranked by the P₂O₅ and K₂O they need per acre. The top of the list is where compost does the most good. Fields testing high in phosphorus and potassium drop to the bottom as hold; spreading there builds soil phosphorus with no agronomic benefit.

Use this list each time a pile cures to decide where it goes, then record the field and rate on the compost record.

07Good practice on the ground

• Site piles on a pad or high ground, away from wells, streams, ditches, and drainage paths, and divert clean water around them.
• Don't spread on frozen, snow-covered, or saturated ground, or ahead of heavy rain.
• Prefer spreading on hayfields and on pastures that horses won't graze for several weeks, to break parasite cycles.
• Keep the records. They support Agricultural Environmental Management (AEM) planning and any nutrient management plan your farm follows.
• Follow your nutrient management plan and any state or local setbacks that apply.

01What to record

The core vaccines recommended for all horses by the American Association of Equine Practitioners are tetanus, Eastern and Western equine encephalomyelitis, West Nile virus, and rabies. Your veterinarian sets the schedule and any risk-based additions.

02Adding a record

1. Choose the type.
2. Pick a horse, or leave it blank for a farm-wide record such as a visitor.
3. Enter the date and a short detail.
4. Enter the result or value: for a fecal egg count, the eggs per gram (EPG).
5. Add a next due date for anything that repeats: a booster, an annual Coggins, the next fecal.
6. Press Add record.

Records appear under All records. Click one to edit it.

03Coming due

The Coming due card lists every record with a next-due date in the next 60 days. Check it weekly, and before any show, sale, or trip that needs a current Coggins or health certificate.

04Parasite management and shedder status

Most adult horses carry few parasites; a minority shed most of the eggs on a pasture. Fecal egg counts find which horses those are, so you deworm the high shedders and stop treating the rest on a calendar, which slows dewormer resistance.

Enter each fecal egg count as EPG in Result. The Parasite management card classifies each horse:

• Run counts at least 8 to 12 weeks after the last deworming (longer after moxidectin) so the result reflects the horse, not the dewormer.
• Shedder status is fairly consistent in adults, so a couple of counts a year usually classifies a horse.
• Foals, weanlings, and yearlings need a different program. Ask your veterinarian.

05Fecal egg count reduction tests

To check whether a dewormer still works on your farm, take a count on the day you deworm and again 10 to 14 days later, and record both. A reduction well under 90% suggests resistance to that drug class. Your veterinarian can interpret the result and help choose a product.

06Biosecurity habits worth recording

• Isolate new arrivals for about two to three weeks, taking temperatures daily.
• Take the temperature of any horse that seems off, and record it as an incident.
• Keep separate buckets, tack, and grooming tools for isolated horses.
• Log outside horses, trailers, and visitors, especially during disease outbreaks in your area.
• Pick up manure from small paddocks often, compost it well, and avoid spreading fresh manure on pastures horses are grazing.

01Adding a breeding record

Press Add breeding. Picking one of your own stallions builds his service record; choosing an outside stallion keeps the mare's record complete without adding a stallion to your herd.

02Status through the season

Update the status after each pregnancy check. If a mare comes up open and is bred back, add a new record for the new cycle so the history shows each attempt.

03Due dates

Many mares foal on either side of 340 days; individual mares often repeat their own pattern. Use the estimate to plan, and start watching closely about a month ahead. Note each mare's actual gestation length so next year's estimate can reflect her history.

04When the foal arrives

1. Open the mare's record and set status to Foaled.
2. Enter foal date, sex (filly or colt), and name.
3. Press Add foal to herd. The foal joins the Horses list, ready for weight, class, and health records.
4. Change the mare's class on the Farm tab to lactating so the forage plan raises her intake and needs.

05Season, broodmare, and stallion summaries

• Season & upcoming: the current season at a glance, with due dates ahead.
• Breeding records: every record; click one to edit.
• Broodmares: each mare's breeding and foaling history.
• Stallion service records: each of your stallions' covers and outcomes.

06Milestones worth scheduling

Add these to the Biosecurity tab with next-due dates so they appear on Coming due. Confirm timing with your veterinarian.

01Where your data lives

Everything you enter is saved automatically in the browser you are using, on the device you are using. Nothing is uploaded to a server. That keeps your farm private, and it means the backup is your responsibility.

02Printing reports

Reports tab · Print a report

1. Choose a report scope:
   • Comprehensive farm report: walks every horse, field, forage lot, and biosecurity item.
   • Daily feed chart (barn sheet): pounds of hay per horse, AM and PM, for this month.
   • An individual horse or field: one sheet for a vet visit, a sale, a boarder, or a lease.
2. Press Preview. The exact printout renders beneath the page.
3. Press Download / print, then print or choose "Save as PDF" in the print dialog.

03Backing up and moving devices

Settings · Save to file · Open a saved file

• Save to file downloads the whole farm, including your settings, as one file. Name it with the date, and keep copies somewhere other than the device: email, a cloud drive, or a USB stick.
• Open a saved file loads a backup. Use it to restore after data loss or to pick up on another device.

Moving to a new phone or computer

1. On the old device: Save to file.
2. Send the file to the new device.
3. On the new device: open the app, then Open a saved file.

A backup rhythm that works: after any big data entry, at the end of each month, and always before Clear everything or Reset.

04Settings: lists and constants

Settings holds the dropdown lists used across the tabs (classes, work types, record types, and so on) and the calculation constants behind the estimates. Edit them to fit your operation.

• Removing an option does not change horses or records already using it; their value is kept and still shows.
• Settings save with the farm, so they travel in your Save-to-file backup.
• Change constants only when you have a reason, such as measured feeding waste or your own pasture yields, and note what you changed.

05Integrity check, reset, and clear

06Privacy

Farm data stays in your browser on your device. The optional Join the beta sign-up opens your own email app with a short note to the support inbox; nothing is sent unless you press send. The app is free to use; optional contributions toward its upkeep are welcome but never required.